Intranet project: Improving internal communication

This is because internal information was previously distributed via many different channels - e-mails, notice boards, personal discussions - and was therefore often confusing or incomplete. The new area creates a central, well-structured platform for all important internal information and services.

All members of the HfMDK - i.e. students, permanent teaching staff and administration.

During the course of the project, a decision will be made as to whether self-employed lecturers will also receive their information in the internal area or in a dedicated area on the public website. This decision depends on various factors.

The roll-out is planned for January 2026. Prior to this, there will be a test phase in fall 2025, during which we will gather initial feedback and make adjustments.

Lorna Lüers in the Press and Communication department manages and leads the project. Digitalization officer Emilia Probst is closely involved and keeps an eye on the connections and interfaces with other digital projects at the university. There is also a project group made up of university members who provide regular feedback and contribute perspectives from different university departments and usage scenarios.

With your usual HfMDK account - registration works via the university's central login system.

Internal university news, processes, documents, services. Some of these may be linked to existing systems (e.g. CampusWeb, HfMDK Cloud, Asimut). The exact connections between the systems will be defined more precisely within the project.

Yes, you will be able to subscribe to or unsubscribe from newsletters and/or feeds on specific topics and customize your personal start page in the intranet (e.g. with favorites) to see content that is relevant to you. However, there will also be certain information that is mandatory for everyone - you cannot unsubscribe from these.

In addition to the central communications team in the Press and Communications department, administrative departments, faculties and degree programs will also be able to publish content independently - via the Drupal editorial system, which many decentralized editors of the HfMDK website are already familiar with. The intranet accesses media from the database already available in Drupal. Some content is automatically fed in via an interface (e.g. from Asimut).

Significantly less e-mails will be sent out in the future. Most information will be found in the internal area or in the associated newsletter or feed. The goal: from "push" to "pull" - i.e. from constant sending to active, independent information on demand.

Via regular updates, e.g. in the committees - and of course on this info page. There will also be an internal university campaign for the roll-out to help you get started.

Yes! During the test phase, we will invite other university members in addition to the project group to test the platform and actively provide feedback. We also welcome feedback after the roll-out - the system should grow with the users.

Yes, the legal requirements for accessibility are met for the platform. However, it cannot yet be guaranteed that all content linked to the intranet will be fully accessible.

Yes, the interface is optimized mobile-first. It works equally well on smartphones, tablets and desktops.

No, but they will be connected to the intranet. Existing services that already work well for the university (e.g. Asimut, HfMDK Cloud or CampusWeb) will remain in place.

Access rights are regulated via the university's identity management system. This means that users only see what is relevant and intended for them.

The HfMDK's internal communication will become more centralized, transparent and clearer. At the same time, the new intranet promotes an active information culture, strengthens cooperation across status groups and should thus ensure greater identification with the university.