Privacy policy

Responsible entity

Responsible entity

The responsible body within the meaning of data protection laws, in particular the EU General Data Protection Regulation (GDPR), is the Frankfurt University of Music and Performing Arts (HfMDK), legally represented by its President Prof. Elmar Fulda.

University of Music and Performing Arts Frankfurt am Main
Eschersheimer Landstrasse 29-39
D 60322 Frankfurt am Main
T. +49.69.154.007-0
F. +49.69.154.007-108

The University of Music and Performing Arts Frankfurt am Main, as a university of the State of Hesse, is both a public corporation and a state institution.

Your rights

Your rights

At datenschutz@orga.hfmdk-frankfurt.de you can contact our data protection officers and exercise the following rights:

  • Information about your data stored by us and its processing,
  • Correction of incorrect personal data,
  • Deletion of your data stored by us,
  • Restriction of data processing, if we are not yet allowed to delete your data due to legal obligations,
  • Objection to the processing of your data by us and
  • Data portability, provided that you have consented to the data processing or have concluded a contract with us.

If you have given us consent, you can revoke this at any time with effect for the future.

You can contact the supervisory authority responsible for you at any time with a complaint. Your competent supervisory authority depends on the federal state of your residence, your work or the alleged violation. A list of supervisory authorities (for the non-public sector) with address can be found at: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

Data collection during website visit

Data collection during website visit

Nature and purpose of processing

When you merely access our website, i.e., when you do not fill out a contact form or otherwise submit information, information of a general nature is automatically collected. This information (server log files) includes, for example, the type of web browser, the operating system used, the domain name of your Internet service provider, your IP address and the like.

In particular, they are processed for the following purposes:

  • Ensuring a smooth connection setup of the website,
  • Ensuring a smooth use of our website,
  • Evaluating system security and stability, and
  • to optimize our website.

We do not use your data to draw conclusions about you personally. Information of this kind is statistically analyzed anonymously by us, if necessary, in order to optimize our website and the technology behind it.

Legal basis and legitimate interest

The processing is carried out in accordance with Art. 6 (1) lit. f DSGVO on the basis of our legitimate interest in improving the stability and functionality of our website.

Recipients

Recipients of the data may be technical service providers who act as order processors for the operation and maintenance of our website.

Storage period

The data is deleted as soon as it is no longer required for the purpose for which it was collected. This is generally the case for data used to provide the website when the respective session has ended.

In the case of storage of data in log files, this is the case after 14 days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are anonymized, so that an assignment of the calling client is no longer possible.

Provision mandatory or required

The provision of the aforementioned personal data is neither legally nor contractually required. However, without the IP address, the service and functionality of our website cannot be guaranteed. In addition, individual services and services may not be available or may be limited. For this reason, an objection is excluded.

Cookies

Cookies

Like many other websites, we also use so-called "cookies". Cookies are small text files that are stored on your end device (laptop, tablet, smartphone or similar) when you visit our website.

You can delete individual cookies or the entire cookie inventory. In addition, you will receive information and instructions on how to delete these cookies or block their storage in advance. Depending on the provider of your browser, you can find the necessary information under the following links:

Storage period and cookies used

Insofar as you allow us to use cookies through your browser settings or consent, the following cookies may be used on our websites:

Technically necessary cookies

Nature and purpose of processing

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized even after a page change.

We require cookies for the following applications:

  • Acceptance of language settings
  • Remembering search terms

Legal basis and legitimate interest

The processing is carried out in accordance with Art. 6 (1) lit. f DSGVO on the basis of our legitimate interest in a user-friendly design of our website.

Recipients

Recipients of the data may be technical service providers who act as order processors for the operation and maintenance of our website.

Provision prescribed or required

The provision of the aforementioned personal data is not required by law or contract. However, without this data, the service and functionality of our website cannot be guaranteed. In addition, individual services and services may not be available or may be limited.

Objection

Please read the information about your right to object according to Art. 21 DSGVO below.

Contact forms

Contact forms

Nature and purpose of processing

The data you enter will be stored for the purpose of individual communication with you. For this purpose, at least the specification of a valid e-mail is required. This is used for the assignment of the request and the subsequent response to the same. Depending on the form, further personal data may be required, such as first and last name.

Below is a list of the forms on our website with the required and optional personal data:

Legal basis

The processing of the data entered in the contact forms is based on a legitimate interest (Art. 6 para. 1 lit. f DSGVO).

By providing the forms, we would like to enable you to contact us in an uncomplicated manner. The information you provide will be stored for the purpose of processing the request and for possible follow-up questions.

If you contact us to request a quote, the data entered in the contact form will be processed to carry out pre-contractual measures (Art. 6 para. 1 lit. b DSGVO).

Recipients

Recipients of the data are, if applicable, order processors.

Storage period

The personal data is collected and processed by the HfMDK only for the purpose of processing the request and stored until the process is completed.

If a contractual relationship arises, we are subject to the statutory retention periods according to the German Commercial Code (HGB) and delete your data after these periods have expired.

Provision mandatory or required

The provision of your personal data is voluntary. However, we can only process your request via a contact form if you provide us with the required data (at least a valid e-mail address, depending on the form, further data may be required).

Newsletter

Newsletter

On our website, users are given the opportunity to subscribe to a newsletter. The kulturkurier.de system of data kulturlink ag (Berlin) is used as the newsletter system.

Double-Opt-in

The so-called "double opt-in" procedure is used for a legally secure and data protection-compliant design. Here, the potential recipient first receives an e-mail with a confirmation link. Only after confirmation is the address included in the distribution list. You can revoke your consent to the storage of your data and the use of your address for mailing purposes by clicking on the "unsubscribe link" at the end of each newsletter. You can find further information here: https://kulturkurier.info/kulturnewsletter/

Which personal data is transmitted to the controller when you order the newsletter is determined by the input mask used for this purpose. When registering for the newsletter, we also store the IP address of the computer system used by the data subject at the time of registration, as assigned by the Internet service provider (ISP), as well as the date and time of registration.
The collection of this data is necessary in order to be able to trace the (possible) misuse of a data subject's e-mail address at a later point in time and therefore serves as a legal safeguard for the controller.

Nature and purpose of the processing

The personal data collected in the context of a subscription to the newsletter are used exclusively for sending our newsletter. Furthermore, subscribers to the newsletter could be informed by e-mail if this is necessary for the operation of the newsletter service or a related registration, as could be the case in the event of changes to the newsletter offer or changes in the technical circumstances. No personal data collected as part of the newsletter service will be passed on to third parties.

For the tracking of opening and click-through rates, we use so-called tracking codes in the newsletter to record the opening of the newsletter and the calling up of web links. The recording is done in a pseudoynmized storage by replacing all personal data (e.g. the e-mail address) with a code (pseudonym). In this way, we do not store personal data together with usage data such as the opening of newsletters or the calling up of web links. Furthermore, it is ensured that these data cannot be merged at a later date. If you as a recipient wish to object to this pseudoynmized tracking, you can unsubscribe from the list via the opt-out link at the end of each newsletter.

Legal basis

Based on your explicit consent (Art. 6 para. 1 lit. a DSGVO), we will regularly send you our newsletter or comparable information by e-mail to your specified e-mail address.

You can revoke your consent to the storage of your personal data and its use for sending the newsletter at any time with effect for the future. You will find a link to this effect in every newsletter. In addition, you can also unsubscribe directly on this website at any time or inform us of your revocation using the contact option provided at the end of this privacy notice.

Recipients

Recipients of the data are, if applicable, order processors.

Storage period

In this context, the data will only be processed as long as the corresponding consent is given. After that, they will be deleted.

Provision mandatory or required

The provision of your personal data is voluntary, based solely on your consent. Without existing consent, we can unfortunately not send you our newsletter.

Revocation of consent

You can revoke your consent to the storage of your personal data and its use for sending the newsletter at any time with effect for the future. Unsubscribing can be requested via the link contained in every e-mail or from the data protection officer listed below or the person responsible for data protection.

Use of Matomo

Use of Matomo

Scope of data processing

If individual pages of our website are called up, the following data is stored:

  • 3 bytes of the IP address of the user's calling system
  • the website called up
  • the website from which the user accessed the accessed website (referrer)
  • the subpages accessed from the accessed website
  • the time spent on the website
  • the frequency with which the website is accessed

The software runs exclusively on the servers of our website. This data is only stored there. The data is not passed on to third parties. The software is set in such a way that the IP addresses are not stored completely, but the last byte of the IP address is masked (e.g.: 192.168.134.xxx). In this way, an assignment of the shortened IP address to the calling computer is no longer possible.

Purpose of data processing

The processing of this personal data enables us to analyze the surfing behavior of our users. By evaluating the data obtained, we are able to compile information about the use of the individual components of our website. This helps us to continuously improve our website and its user-friendliness. In these purposes also lies our legitimate interest in the processing of the data according to Art. 6 para. 1 lit. f DSGVO. By anonymizing the IP address, the interest of users in their personal data protection is sufficiently taken into account.

Legal basis

The legal basis for the processing of users' personal data is Art. 6 (1) lit. f DSGVO.

Possibility of objection and removal

We offer users the option of opting out of the analysis process on our website. In this way, a cookie is set on their system, which signals to our system not to store the user's data. If you delete the corresponding cookie from your own system in the meantime, you must set the opt-out cookie again.

For more information about the privacy settings of the Matomo software, please see the following link:https://matomo.org/docs/privacy/.

Check and edit settings

Here you can check your settings and make the opt-out:matomo.e-fork.net

Embedded YouTube videos

Embedded YouTube videos

We embed YouTube videos on our website. The operator of the corresponding plugins is YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA (hereinafter "YouTube"). YouTube, LLC is a subsidiary of Google LLC, 1600 Amphitheatre Pkwy, Mountain View, CA 94043, USA (hereinafter "Google").

If you are logged into your YouTube account, YouTube can assign your surfing behavior to you personally. You can prevent this by logging out of your YouTube account beforehand.

We embed the videos in extended data protection mode. This means: Only when you start a YouTube video on our website, the provider uses cookies that collect information about user behavior.

For more information on the purpose and scope of data collection and processing by YouTube, please refer to the provider's privacy policy, where you will also find further information on your rights in this regard and settings options for protecting your privacy(https://policies.google.com/privacy).

Revocation of consent

No option for a simple opt-out or blocking of data transmission is currently offered by the provider. If you wish to prevent tracking of your activities on our website, please revoke your consent for the relevant cookie category or all technically unnecessary cookies and data transfers in the cookie consent tool. In this case, however, you may not be able to use our website at all or only to a limited extent.

Social media

Social media

The Frankfurt University of Music and Performing Arts uses its social media presences on Facebook, Instagram, Twitter and YouTube exclusively as part of its public relations work. The use of our social media channels is not required to contact us or to receive our information. Information that we publish via our social media appearances can also be accessed in the same or similar form via the HfMDK websites. In addition, you can contact us personally at any time using the contact details provided on our website.

The central social media presences of the HfMDK and the decentralized pages of individual institutions of the university are also visible to everyone without registration, but a separate profile is always required for interactions. We would like to point out that you use the offered social media services and its functionalities on your own responsibility. This applies in particular to the use of interactive functions, such as sharing or commenting. Please refer to the data protection notices of the respective social media providers (see below) for information on the purpose and scope of data collection and the further processing and use of your data as well as your rights in this regard.

The data collected about you when using social media services is processed by the provider and may be transferred to countries outside the European Union. The HfMDK Frankfurt has no influence on the type and scope of the data processed by the provider, the type of processing and use or the transfer of this data to third parties, in particular to countries outside the European Union.

Facebook

Information on what data is processed by Facebook and for what purposes can be found in the privacy policy of the service: https://www.facebook.com/privacy/explanation

Instagram

Information about which data is processed by Instagram and for what purposes can be found in the privacy policy of the service: https://help.instagram.com/519522125107875?helpref=page_content

Twitter

For information on what data is processed by Twitter and for what purposes, please refer to the service's privacy policy: https://www.twitter.com/de/privacy

YouTube

Information about which data is processed by YouTube and for which purposes can be found in the service's privacy policy: https://policies.google.com/privacy?hl=de&gl=de

SSL encryption

SSL encryption

To protect the security of your data during transmission, we use state-of-the-art encryption methods (e.g. SSL) via HTTPS.

Right of objection

Right of objection

Information about your right of objection according to Art. 21 DSGVO

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Art. 6(1)(f) DSGVO (data processing on the basis of a balance of interests); this also applies to profiling based on this provision within the meaning of Art. 4 No. 4 DSGVO.

If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.

Recipients of an objection

Anja Kuhn (Data Protection Officer)

Contact: datenschutz@orga.hfmdk-frankfurt.de

Data Protection Officer

Data Protection Officer

If you have any questions regarding data protection, please contact the persons responsible for data protection at the HfMDK Frankfurt directly.

Questions and Contact

AK

Anja Kuhn

Büro des PräsidentenPräsidium
Button Schließen Kreuz Person Overlay

Anja Kuhn

Büro des PräsidentenPräsidium
T
+49(0)69154007312

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Anja Kuhn creates and updates this profile personally - and is consequently responsible for texts, media, external links and all other content.

Change to our privacy policy

We reserve the right to adapt this data protection declaration so that it always complies with the current legal requirements or in order to implement changes to our services in the data protection declaration, e.g. when introducing new services. The new privacy policy will then apply to your next visit.

The privacy policy was created with the help of activeMind AG, the experts for external data protection officers.

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